THE UNIVERSITY OF CHICAGO
Instructional Professors
About four weeks before your start date, you will receive a few emails from our Academic Affairs Coordinator, Emily Caliendo, guiding you through the onboarding process in Workday. There is a more detailed guide here if you need further assistance while completing the tasks. If your questions are not answered in the guide, please email Emily at ecaliendo@uchicago.edu.
To receive your paycheck directly to your bank account, you will need to set up a direct deposit in Workday after completion of onboarding and prior to the monthly payroll deadline (typically the third Wednesday of each month). Instructions are here. If you do not set up direct deposit, a paper paycheck will be mailed to your primary address listed in Workday.
The University of Chicago offers a wide variety of benefits programs and resources to its employees. From the health plan options and wellness programs to the continuing education opportunities and competitive retirement plans, the University is committed to providing benefits that matter to employees at each stage of their employment. For specifics about the benefits available to University employees, visit the Benefits page on the UChicago Intranet. Note: Intranet access requires CNET ID and password.
You will sign up for insurance and benefits via Workday. After your onboarding is complete, you will receive a task in your Workday inbox to do so (it may take a few days for the task to be assigned to you). You must elect your benefits and insurance coverage within the first 31 days of your employment. Detailed instructions are here. You may contact benefits@uchicago.edu with any questions.
There is an Open Enrollment period each year during which you may make changes to your benefits elections if desired. The Benefits Office will provide more details as the Open Enrollment period approaches.
A childcare supplement up to $1,000 will also be available to IP/SIPs who apply each quarter. Details and instructions for applying are forthcoming.
- Student Wellness Event
- Implicit Bias Training
- Free Expression in the Classroom Workshop
- Search Committee Training
- Workshop on Reappointment and Progression Cases
Service Now form TBD
IP/SIPs are eligible to apply for PI Status. PI status is necessary for 1) any IP/SIP who plans to mentor students conducting research that involves human subjects and requires an Institutional Review Board (IRB) protocol; 2) any IP/SIP who wishes to serve as PI on an extramural funding proposal.
To apply for PI status:
- Download the PI Status Packet provided by University Research Administration.
- Review PI Responsibilities and the PI Compliance Responsibilities matrix
- Complete Request for PI Status Form. If you are requesting PI status in order to apply for an extramural funding opportunity, please complete Project, Project Period and Sponsor fields. If you are requesting PI status in order to apply for an extramural funding opportunity, please leave the Project, Project Period, and Sponsor fields blank, and in the Reason for Request Field, state "I will serve as a mentor to students on student research project, some of which may include human subjects and require IRB protocols."
- Obtain Dept Chair or Program Director signature.
- Send one PDF document that includes the Request for PI Status Form and your CV to Emily Caliendo, Academic Affairs Coordinator (ecaliendo@uchicago.edu) for review no later than Friday, October 31, 2025 (deadline will be the last Friday in October each year).