Proposal Submission Timeline

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5–6 Months
before sponsor due date

  • Identify solicitation and inform Research Development (RD) Team of intent to submit
  • Email Program Officer with project overview to confirm alignment
  • Ensure annual financial disclosure is up-to-date
  • Complete CITI training (NIH only)
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3–4 Months
before sponsor due date

  • Identify project purpose, goals/aims, scope
  • Confirm collaborators and assign project roles (senior personnel, subawardees, etc.)
  • Determine human and animal requirements (if applicable)
  • Have “kick-start” meeting with RD team to develop a project timeline, and access templates and best practices
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6–8 Weeks
before sponsor due date

  • Prepare budget and budget justification with RD team
  • Connect RD team with collaborators to collect subaward materials and collaboration letters
  • RD team to collect senior personnel documents (e.g., biosketches, affiliations, current/pending support)
  • Draft narrative sections of the proposal
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3–5 Weeks
before sponsor due date

  • Finalize budget and budget justification
  • Send draft narrative sections to RD team for review and editing
  • Incorporate change and edits into narrative sections
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2 Weeks
before sponsor due date

  • Provide all final documents to RD team (note: only minor edits may be made to proposal narrative after package is submitted for URA review)
  • Submit assurances for the proposal in AURA (grants portal)
  • RD team routes proposal through AURA for University Research Administration (URA) review
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1 Week
before sponsor due date

  • Address all URA comments
  • Send any corrected documents and FINAL narrative to RD team
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1–2 Days
before sponsor due date

  • Review PDF of final proposal package (provided by RD team)
  • Confirm proposal is ready for submission
    • URA submits proposal